Batch, mfg & expiry at receipt
Every GRN line captures batch, manufacturing and expiry date. Every later movement carries the batch with it.
For pharma distributors, stockists & C&F agents
Stop losing margin to expiry.
Asli Pharma ERP tracks every strip by batch and expiry, picks FEFO automatically, flags near-expiry stock before it becomes a loss, and traces any batch to every retailer in seconds.
Cloud — works from any browserGST edition · early accessMade in India · Chennai
RECALL
AMOXICILLIN + CLAV 62510 × 6 TABLETS · SCHEDULE H
Below 25°C(01) 08901234567892
(17) 261130 EXP
(10) AMC4471 BATCH
(17) 261130 EXP
(10) AMC4471 BATCH
- Sri Lakshmi Medicals · T. NagarINV-000812 · 30 boxesTRACED
- Nalam Pharmacy · VelacheryINV-000827 · 18 boxesTRACED
- Sunrise Hospital PharmacyDN-000341 · 50 boxesTRACED
- On hand · Rack A-1422 boxes held · recallHELD
What is Asli Pharma ERP?
Asli Pharma ERP is a cloud ERP for pharmaceutical distributors, stockists and C&F agents in India. It tracks every strip by batch and expiry, allocates stock FEFO automatically, flags near-expiry batches for return to principals, holds received stock in quarantine until release, and traces any batch to every retailer for a recall. A GST edition is in early access.
Last updated:
FEFOearliest expiry sold first, automatically
Earlynear-expiry alerts on a window you set, so stock goes back before it's dead
1 clickbatch trace to every retailer who received it
100%of edits, approvals and overrides logged
One system, eleven steps
From purchase order to batch recall.
The workflow auditors ask to see, running in one place. No spreadsheets between receipt, release and recall.
- Purchase order
- Goods receipt
- Batch & expiry
- Quarantine
- Authorised release
- FEFO picking
- Sales order
- Delivery
- Invoice
- Return
- Batch recall
STEPS 04–05
Nothing ships before QA says so
Received batches sit in quarantine. A QA user releases them — fully or partly — with CoA attached and their name on the record.
STEP 06
The oldest expiry leaves first
FEFO allocation splits orders across batches automatically and prints a pick list with bins. Overrides need a reason.
STEP 11
A recall in minutes
Pick the batch. See every customer, invoice, delivery note, quantity and date — and the stock still on your shelves, already on hold.
Standard in every plan
Pharma control, not a generic ERP with add-ons.
Every feature below ships in the product. No custom development to make it work for a licensed warehouse.
FEFO picking, enforced
Sales orders and invoices allocate the earliest-expiring batch automatically. Overrides need a reason and are logged.
Quarantine & authorised release
Received stock waits in quarantine until a QA user releases it — with CoA, checklist, partial release and segregation of duties.
One-click batch recall
Every customer who received a batch, with invoice and delivery references, quantities, dates and stock left. Holds stock, blocks sales, prints notices.
Cold chain 2–8°C
Cold, ambient, quarantine and recall zones. Put-away suggests the right bin; putting cold stock in ambient needs a logged reason. Temperature log.
GS1 & barcode scanning
Scan GTIN, batch, expiry and serial from GS1 DataMatrix into GRN, transfers and adjustments. Print batch labels.
Stock by status & ledger
Released, quarantine, rejected, damaged, returned and recall stock kept apart. Full stock ledger and valuation as of any date.
Audit trail & approvals
Role permissions down to the action. Adjustments post only after approval. Every create, edit, approve and override is logged.
Sales, delivery & field team
Sales orders, pick lists, delivery notes with scan verification, customer returns, routes and visit check-ins for reps.
How it compares
Asli Pharma ERP vs generic ERP vs desktop pharma billing software
A fair, category-level comparison. Generic ERPs and desktop billing tools differ by product and edition; check the specifics with any vendor you shortlist.
| Capability | Asli Pharma ERP | Generic ERP | Desktop pharma billing software |
|---|---|---|---|
| Batch & expiry tracking | Captured at goods receipt and carried on every movement | Usually available through lot tracking, often an add-on or configuration | Standard on purchase and sale bills |
| FEFO enforcement | Automatic allocation on orders and invoices; overrides need a logged reason | Configurable picking rules; how strictly they are enforced varies | Usually suggests the nearest expiry; the operator can bill any batch |
| Quarantine / QC release | Received stock is held until an authorised QA release, with CoA and partial release | Available in quality modules aimed at manufacturers; needs setup | Rarely available |
| Batch recall with customer trace | One screen lists every customer, invoice, quantity and date; remaining stock is put on hold | Possible through lot-trace reports; the recall workflow is usually custom | Batch-wise sales report; notices and holds are handled manually |
| Cold-chain zones | 2–8°C and ambient zones, enforced put-away and a temperature log | Zone and bin management available; temperature rules need customisation | Not typically supported |
| Audit trail | Every create, edit, approval and override is logged with user and time | Available; depth depends on edition and configuration | Often limited; edits can overwrite history |
| Cloud access & backups | Runs in any browser; hourly off-site backups included | Cloud or on-premise depending on vendor; backup scope varies | Installed on a local PC; backups are the user's responsibility |
| GST billing & returns | Early access | Usually supported through an India localisation | Standard; GST billing is a core feature |
| Typical setup time | 3–5 weeks including data migration and training | Several months with an implementation partner | Days: install and start billing |
Last updated:
India edition
Built for Indian pharma distribution.
🇮🇳Chennai, Bengaluru, Hyderabad…
Distributors lose real money to expired stock and scramble when a batch is recalled. Asli Pharma ERP makes both problems visible — and fixable — every day.
- Batch-wise near-expiry & returnsExpiry dashboard with blocking window; batch-wise purchase returns and debit notes to principals.Included
- FEFO & scheme / free quantityFEFO allocation on every order; free-of-cost quantities tracked separately at zero cost.Included
- Quarantine, release & recallQC hold on receipt, authorised release, batch recall with retailer notices and close-out report.Included
- GST billing — CGST / SGST / IGST, HSNGST tax invoices with HSN summary, and GSTR-1 / GSTR-3B reports.Early access
- e-Invoice (IRN) & e-Way BillDirect generation from sales invoices and delivery notes.Early access
- Cloud hosted & backed upNo server to maintain. Hourly off-site backups, access from office, godown or phone.Included
Pricing · India
Simple, all-inclusive pricing.
Prices in INR, exclusive of 18% GST. Billed monthly or annually.
Stockist
A single distributor or stockist with one godown.
₹2,499per month · up to 3 users
- All pharma modules
- Cloud hosting & hourly backup
- Near-expiry & FEFO
- Support in IST business hours
- Setup & training from ₹9,999
Distributor
Distributors with salesmen, delivery routes and more than one godown.
₹6,999per month · up to 10 users
- Everything in Stockist
- Multi-godown & salesman app
- Delivery scanning & routes
- Priority support
- Setup & training from ₹19,999
C&F / Enterprise
C&F agents, multi-branch groups and custom integrations.
Customtailored to your operation
- Everything in Distributor
- Multi-branch & principal reporting
- Custom integrations
- Dedicated account manager
- On-site training
• Additional users ₹799 / month• Pay annually: 2 months free• GST features included at no extra cost when released
Going live
Live in weeks, with your data.
WEEK 1
Setup
Company, tax, warehouses, cold and quarantine zones, users and roles.
WEEK 2–3
Migration
Products, parties and opening stock by batch and expiry from your Excel exports.
WEEK 3–4
Training
Administrator and user training on your own data, with a full test cycle.
GO-LIVE
Hypercare
We stand by for the first weeks of live transactions, then hand over to support.
Questions
Asked in every demo.
Is GST billing available?
The GST edition — CGST/SGST/IGST invoices, HSN summary, GSTR-1/3B, e-invoice and e-way bill — is in early access. Book a demo and we'll tell you the go-live date for your business.
Can I migrate from Marg, Tally or Busy?
Yes. We import your product master, parties and opening stock by batch and expiry from Excel exports of your current software.
Does it handle schemes and free quantity?
Yes. Free quantities are tracked separately at zero cost, shown on invoices and handled correctly on returns.
How do near-expiry returns work?
The expiry dashboard shows stock inside your blocking window by batch. Blocked batches cannot be sold, and batch-wise purchase returns go back to the principal.
Do I need a server or IT staff?
No. It runs in the cloud with hourly backups. Your team only needs a browser; salesmen and delivery staff can use their phones.
How long does setup take?
Most distributors go live in 3–5 weeks, including data migration and training.
Book a live demo
See your own workflow, live.
A 60–90 minute online session on a demo company: purchase to recall, VAT to valuation. Then a trial login for your team.